TIRRA Executive Meeting Minutes
October 6, 2011 

PRESENT: Ernie H., Steve F.,  Denis G., John S., Steph C., Ann K., Graeme S.
President Ernie Hunter called the meeting to order at 7:02 pm.
1.	Review of minutes
Steph read the minutes from the June 2 Executive meeting and the June 16 General meeting.
2.	Correspondence
Denis reported on recent correspondence.
-	The letter to the ferries commissioner had been sent and received.
-	Correspondence was received and reviewed from Lot 86 owners  expressing  their concerns regarding escalating costs of various Thetis organizations.
-	Letter will be drafted to Andy Newal (highways) regarding gravel on Kenwood road.
3.	Treasurer’s Report
General Fund:--Oct. 5 balance of $4,766.89
       Garbage:
-	Oct. 5 balance $11,453.33
-	Total revenue for 2011 $32,389.00 
-	213 of member houses had paid garbage fees to date. (last year end total 222)  
-	Did exceed our targets for fees collected
-	Budget is on target for projections from last year
-	Addressed compactor donation of $1700.  Ernie feels that a compactor purchase is still a part of our future plans for the Solid Waste system.
-	Hst rebate on garbage system has been applied for.  Will take about 6 months to process.  Projected to be $2500.
-	Discussed the transfer of fee collection responsibility to TICA as they will now be collecting the largest portion of fees due to new garbage tax approval.
The executive agreed by consensus to recommend a motion at the TIRRA general meeting that TICA take responsibility of fee collection  by 2013.
- Kevin agreed to mentor the TICA treasurer in the process of fee collection
- Kevin expressed his thanks for the Odika gift certificate presented to him in the spring.
4. Solid Waste Management report
Steve presented his report regarding the current SWM system.  
-	Parcel tax has been approved
-	Projected to present  a $40,000 budget for year 1 (2012) to the CVRD in Dec.
-	Expect to repay TIRRA general fund $2000 annually over 5years.
-	CVRD funding is expected to be available in January (still waiting for confirmation.)
-	Planning is still needed in regards to rebate process, large size items, etc.
Discussion: will TIRRA general membership  continue to approve garbage budget by vote or will the responsibility be left to the SWM Committee and executive?
The executive agreed by consensus to take this question to the membership at the Oct.20 General Meeting.    
5.	Transportation Report
-	 Re-addressed the issue of Kenwood road gravel.  Action will be to proceed with letter to Andy Newal.  (Graeme/Denis)
6.	Ferry Report 
Ann presented her report.
-	40 + attended the recent Ferry Commissioner visit to Thetis.
-	Ferry advisory committee will be seeking new members soon.
7.     Community Trail Report
Doreen was not available to share her report.  Graeme commented that the trails were        looking great. 
	   8. Cemetery Report
Suzanne was not available to present her report, although she expressed that she will be   present to report at the Oct.20 General meeting.
10. Adjournment
The TIRRA Executive meeting of Oct.6 2011 adjourned at 8:30 pm.